WELCOME TO THE ACTA CONFERENCE EXHIBITION

We are thrilled to have you join us as an exhibitor at the 38th Annual ACTA Treasury Conference at the Crown Promenade, Melbourne.

The Expo is one of the key highlights of the event, providing a prime opportunity to showcase your brand to up to 350 delegates.

Our team at Ke. Creative Events is here to help you maximise your impact at the exhibition. This manual includes all the essential details you need, along with creative ideas on how to stand out, attract attention, and connect with your target audience.

If you're seeking something unique that isn't featured in this manual, don’t hesitate to reach out to Ke. Creative Events, and we will be happy to design a custom package for you.

Please enquire with Cathy D'Aloia, Events Manager, for questions and next steps: cathy@kecreative.com.au.

CONTACT DETAILS & QUICK LINKS

FLOOR PLAN

IMPORTANT DATES

EXHIBITORS MOVE-IN & SET-UP
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Wednesday 27th May - 06:00 - 09:45
All exhibits must be set up by 9:45 AM, Wednesday 27th May in time for the opening of registration at 10:00 AM

REGISTRATION DESK HOURS
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Wednesday 27th May   10:00 - 17:30
Thursday 28th May       7:30 - 17:30
Friday 29th May            8:30 - 13:30

All exhibition and Conference registration materials, including name badges can be collected form the Registration Desk.

EXHIBITION OPENING HOURS (SUBJECT TO CHANGE)

THURSDAY 28th MAY
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07:30 - 08:30        Registration & Exhibition Open
08:30 - 10:00        Conference Sit Down Breakfast
11:30 - 12:00        Morning Tea & Networking with Exhibitors
13:00 - 14:00        Lunch & Networking with Exhibitors
16:00 - 16:30        Afternoon Tea & Networking with Exhibitors
16:45 - 18:00        Exhibitor Bump Out
17:00 - 21:30        Exhibition Stand Builders Bump Out

EXHIBITION INFORMATION

1. Car Parking Multi-Deck Car Park Rates
Please see http://www.crownmelbourne.com.au/parking for car parking rates.

** Please refer to P1 on the Car Parking Location Map below – access via Haig Street and Kings Way.

Multi-Level Parking Terms and Conditions

Conditions Apply. See Crown Signature Club information desk for details. Parking for Bronze Tier Members is subject to meeting minimum points and/or spend threshold as described in the Bronze Tier brochure. Parking at Crown is subject to the car park terms and conditions (which are displayed at Crown car park entrances) and to the availability of car park spaces. *PEAK RATES apply for entry between 4pm – 12 Midnight Friday, Saturday, Public Holiday eves, public holidays and peak event days

2. Deliveries & Freight

All deliveries must go to:
LOADING DOCK 3
CROWN EVENTS AND CONFERENCES
8 WHITEMAN STREET
SOUTHBANK VIC 3006

Delivery requirements:

- Items must arrive no earlier than 48 hours before bump-in day.
- Delivery label must include: contact person & phone number, event name & dates, room number, stand number, number of items.
- Exhibitors delivering personally must do so only during official bump-in times.
- No parking allowed at the loading dock.

Collection after event:

- Items must be packed and clearly labelled for courier pickup.
- Items without instructions are disposed of within 7 days.
- Items with instructions must be collected within 24 hours after event.

3. Loading Dock 3 – Access Information

- Location: Mid-Whiteman Street, right side from Clarendon St direction
- Dock hours: Mon–Fri, 8am–4pm
- After-hours access: call Banquet Duty Manager at 9292 8547
- High-vis vest is mandatory outside your vehicle.
- Clearance height: 3500mm

4. Move-In / Move-Out

- First-come, first-served basis; no dock bookings.
- Exhibitors must follow assigned move-in and move-out times as outlined in the Exhibition Manual.

At the conclusion of an event, any materials or items needing to be collected are to be packed in appropriate boxes and clearly marked with delivery instructions. An Outgoing Goods Label is provided by your Event Manager with the delivery label.

Any material left without forwarding instructions will be deemed as rubbish and disposed of within 7 days. Items left with forwarding instructions must be collected within 24 hours of the conclusion of the event.

PLEASE NOTE: Crown employees are not authorised to complete freight and courier forms on behalf of any company or person.

5. Storage

- Limited storage available.
- Road cases, pallets, crates must be stored offsite after bump-in.

6. Safety & Compliance

Emergency Access:
- Emergency exits and fire equipment must remain unobstructed.

Workplace Safety:
- Risk assessments required when applicable.

7. Stand Construction & Materials

- All materials must be fire retardant.
- No raised flooring obstructing aisles.
- Helium balloons require approval (retrieval fee applies).
- No LPG cylinders or pyrotechnics.
- No attaching anything to venue walls or surfaces.
- Custom-build stands require advance approval (via organiser).

8. Goods Lift Dimensions

Main Goods Lift:
- 2300mm H x 2500mm W x 5500mm L, 4000kg capacity

BOH Service Lift:
- 2490mm H x 1800mm W x 3000mm L, 3500kg capacity

9. Electrical Requirements

- All electrical work must be done by a qualified electrician.
- Lighting must be at least 2.2m high.
- All electrical equipment must be tested & tagged before arriving onsite.

10. Food & Beverage Sampling

- Crown holds exclusive catering rights.
- Sampling allowed only with approval (2 weeks prior) and signed indemnity form.

11. Contractor Access (if applicable)

All onsite workers must complete:
1. Online Health & Safety Induction (T-number issued)
2. Police check (for back-of-house access only)
3. iTrak registration

Please contact Cathy D’Aloia should you hire your own contractor.

HOTEL INFORMATION

EXHIBITION INCLUSIONS

Exhibition Package Includes:

• 3m Wide 2m Deep Booth
• 2 x Stand Label on open sides
• 1 x 4AMP Power
• 1 x Spotlight Attached to Rear Wall
• 1 x Trestle Table
• 2 x Conference Chairs

For stand upgrades, please contact Kevin Smith with your requirements.