Session Formats at ACTA Conference

The 38th Annual ACTA Treasury Conference program includes a mix of sponsor‑developed sessions and sessions developed by the ACTA Conference Committee, including panel discussions and rapid‑fire presentations.

Your speaker experience may vary slightly depending on the session format, however the ACTA team will support you throughout the process.

Sponsor‑Developed Sessions

For sponsor‑developed sessions, ACTA will assign a Session Chair to support your session.

Pre‑Conference Check‑In

Prior to the conference, the Session Chair will conduct a brief pre‑conference check‑in with the session sponsor. This conversation is designed to:

• Align on session objectives and format
• Confirm speaker order and timing
• Review session flow and audience interaction opportunities
• Clarify any housekeeping or logistical requirements

This check‑in is intended to be light‑touch and collaborative, ensuring your session runs smoothly on the day.

On‑the‑Day Chair Support

During the session, the Session Chair will:

• Welcome speakers and introduce the session
• Deliver brief housekeeping announcements
• Facilitate audience Q&A
• Manage microphone handover
• Keep the session running to time
• Thank speakers at the conclusion of the session

This allows speakers to focus on content delivery while ACTA manages audience flow and logistics.

Committee‑Developed Sessions (Panels & Rapid‑Fire Presentations)

Some sessions are developed by the ACTA Conference Committee and may include sponsor representatives as:

• Panel participants, or
• Rapid‑fire presenters (10‑minute presentations)

For these sessions:

• The ACTA team or Session Chair will provide guidance on format, timing, and expectations
• Speakers will be advised of their allocated presentation time in advance
• Opportunities for audience interaction will be managed by the Chair

Due to the shorter and more structured format, strict adherence to time allocations is essential.

Presentation Timing & Audience Engagement

Across all session types:

• Please remain within your allocated time
• Session Chairs may step in if sessions run over time
• Audience interaction and Q&A are encouraged where appropriate

Slides are welcomed but do not need to be used throughout the entire presentation. Engaging directly with the audience is highly encouraged.

Speaker Communications & Support

If you require contact details for your Session Chair, clarification on session format, or have logistical questions, please contact:

ACTA Conference Secretariat
claudine@kecreative.com.au

Presentation Templates & Holding Slides

Speaker Registration

As a speaker, you are entitled to attend the conference at a discounted registration rate of $800.

This registration includes:

• Full access to two days of conference programming
• Entry to all official social and networking events

If you plan to attend the conference beyond your speaking commitment, please register via the Registration Portal found below.

Speakers Attending for Their Session Only

If your schedule only allows you to attend the conference for the duration of your own session, registration is not required.

However, all speakers — including those attending for their session only — must check in at the Registration Desk upon arrival at the venue.

Registration & Check‑In

Upon arrival at the venue, all speakers are required to check in at the Registration Desk, regardless of whether they are attending the full conference or only their session.

At registration, please:

• Identify yourself as a Speaker
• Collect your speaker pass (if purchased a speaker pass)
• Receive any final session or room details

Speakers attending for their session only do not need to be formally registered but must still check in at the Registration Desk on arrival.

Arrival Timing

Speakers are asked to arrive at the venue at least 45–60 minutes prior to the start of their session.

This allows sufficient time to:

• Complete check‑in
• Meet your Session Chair
• Connect with the AV team
• Familiarise yourself with the room setup

If you are delayed on the day, please contact:

ACTA Conference Secretariat
+61 3 8899 6336
claudine@kecreative.com.au

Alternatively, please contact your Session Chair directly if you have their details.

Presentation Uploads & AV Check

All presentations are required to be pre‑loaded onto the conference system.

• Please ensure a final copy of your presentation has been submitted in advance, as advised
• We recommend bringing a backup copy on a USB on the day

Speakers should report to the AV Desk located at the rear of their session room approximately 15–30 minutes prior to their session to:

• Confirm slides are displaying correctly
• Check microphones
• Review timing and transitions

A full technical rehearsal is not required; this check is designed to ensure a smooth session start.

Meeting Your Session Chair

For all sessions, speakers should meet their Session Chair and fellow presenters approximately 30 minutes prior to the session, either:

• At the back of the session room, or
• At a location advised by the ACTA team

This time will be used to:

• Confirm presenter order and timing
• Review session flow and Q&A format
• Clarify any last‑minute logistical details

During the Session

• The Session Chair will introduce speakers using the biographical information provided in the Conference Program
• The Chair will manage timing, audience Q&A, and microphone handover
• All sessions must run strictly to time; speakers may receive a brief wind‑up signal if required

Audio Visual Equipment

Each session room will be equipped with:

• Projector and screen
• Lectern with built‑in microphone
• Presentation clicker
• Confidence monitor with presentation view and countdown timer
• Lapel and handheld microphones
• On‑site technical support

Each presenter is responsible for advancing their own slides during their presentation.

Panel speakers will be fitted with lapel microphones prior to going on stage. Please report to the AV Desk as directed.

Presentations must be supplied in PC‑compatible PowerPoint format.

Staging