Meeting with all Session Speakers and Panellists.

Prior to the Conference it is the Chair’s responsibility to schedule a time for all the session presenters/panellists to get on a teleconference to run through overall session objectives and desired outcomes to ensure everyone is on the same page. This is a great opportunity for you to have some questions prepared for your Chair that they could potentially have to ask you specifically in your session. This way you will look prepared. Organisation is key!

Remember – we want all the sessions to be interactive in some way. We encourage questions and discussion so please ensure you have ample time for this. Do not go over your allocated time slot as the Chair may cut you off and this is not a good look to the audience. (max.15min unless advised otherwise). While it is important to have information up on slides it isn’t necessary to do this the whole time.

If you need any contact details to connect with the session Chair or other presenters, please contact ACTA Conference Secretariat and they will provide these for you. E: claudine@kecreative.com.au

Now that you have confirmed your availability for the conference session, please provide the following information which will be loaded into the Conference App and Website, available in the conference program, and used for introductions in your session.

• A short bio about yourself (approx. 150 words)
• Head shot (photo) of yourself – TIFF, PNG, JPEG file type.

Please provide as soon as possible so the information can be used in marketing to promote your conference session.

Register your attendance!

As a presenter you are entitled to attend the conference at a discounted rate of $875. This will provide you access to all social and networking events and two days of the program. If you haven’t already, please register your attendance via the Registration Portal.

Registration

Upon arrival at the Manly Pacific Hotel, take the lift to Level 1 to reach the Conference Foyer, or use the staircase in the middle of the lobby that will take you directly there. Please proceed to the Registration desk to complete the registration formalities and identify yourself as a Presenter.

Ensure you have sent a current copy of your PPT presentation, otherwise have it handy on a USB to share with the AV team.

It is important that you arrive and register at least one hour prior to the commencement of your session.

If for any reason you are delayed, please call Claudine Hidalgo on +61 3 8899 6336 (mobile hotline) so any necessary adjustments may be made. Alternatively, please contact your session Chair directly and advise them of your delay.

AV Run Through

All speakers would need to do a run through with AV either prior to the start of the Conference or should report at the following times:

Thursday 29th May

• 08:00 AM – If you are presenting before Morning Tea
• 10:45 AM – If you are presenting after Morning Tea
• 01:30 PM – If you aer presenting after Lunch
• 04:00 PM – If you are presenting after afternoon tea

Friday 30th May

• 08:00 AM – If you are presenting before Morning Tea
• 10:00 AM – If you are presenting after Morning Tea
• 01:30 PM – If you are presenting after Lunch

Session Information and Format

1) Meet with your Session Chair and other presenters at least 30 mins prior to your session, at the back of the room that your session is taking place in. It is important for you to familiarise yourself with the nominated session room set up and meet your Chair and other presenters prior to the session.

2) Introduce Presenters
The Session Chair will be asked to introduce presenters using the biographical notes provided in the Conference Program. Please keep this in mind when providing your BIO.

3) Presentation Times
One of the most important things to remember is to ensure your presentation doesn’t go over its allocated time slot. The Chair will be monitoring this during the session and will be prepared to give you a wind-up warning to keep you on time.

4) Questions
It is the role of the Session Chair to ask for questions. All presentation times include question and answer time. You may wish to provide your Chair with a couple pre- prepared questions, this can help start the dialogue if there are no initial questions from the floor. We will be taking questions directly from the floor and via the Conference App. If you have an idea for a Poll or survey to include in your session, please share with the Session Chair.

Presentation Tips

For the benefit of those unaccustomed to presenting we offer the following tips to assist in making your visuals effective:

• Keep it simple – use the slide as reinforcement to your speech
• Use only the number of slides necessary to deliver your presentation within your allocated timeslot.
• Ensure you time your presentation, and if necessary, adjust the number of slides accordingly. As a rule of thumb, 1 1⁄2 to 2 minutes talking per slide
• Keep bullet points down to a maximum of 5 per slide. Anymore and the type is too small to read.
• Use upper and lower case to achieve maximum legibility
• Use colour effectively – a few bright simple colours on a dark background ‘lift’ the style of your presentation
• Avoid background sounds as these can often distract rather than enhance the presentation.
• Check out a Podcast on Public Speaking – Hot Tips! There are loads to choose from!

Audio Visual Equipment, Staging and Material

The smooth operation of audio-visual equipment will contribute to the success of the presentations. Each session room will be set up with the following audio-visual equipment:

• Projector Screens
• Presentation Clicker
• Lectern with in-built microphone
• Foldback Monitor for your presentation and showing your notes
• Foldback Monitor with the countdown timer
• Lapel microphones
• Handheld microphones
• Technical support (AV desk at the rear of the room)

Presenters are required to save their presentation in a PC compatible PowerPoint format as Mac applications will NOT be available throughout the Conference.

Each Panellist will be dressed with a lapel mic prior to joining the panel onstage. Please meet at the AV Tech desk at the back of the room to collect your lapel mic.

Each presenter is responsible for advancing their own slides during their presentation and will be provided with equipment to do so at the lectern.

Staging

We encourage you to post an update via your own personal LinkedIn / X / Facebook & Instagram Feeds regarding your involvement at the conference.

This will not only showcase your professional engagement and expertise but also help increase awareness of the conference. Word of mouth is the most powerful tool so please post!

It is also important that all Chairs and Presenters are following The Australian Corporate Treasury Association so that we can tag you when we post info on a session that involves you! Please add ACTA SOCIALS via the links provided below.

When tagging include #ACTATreasury #AusTreasuryConference #Treasury #TreasuryConference

LinkedIn – @Australian Corporate Treasury Association
Facebook / X – @ACTATreasury
Instagram – @actatreasury